WEDDING CHECKLIST
Nine months and earlier
Wedding consultants are professionals whose training, expertise, and contacts will help make your wedding as close to perfect as it can possibly be. They can save you considerable time, money and stress when planning your wedding. Wedding consultants have information on many ceremony and reception sites as well as reliable service providers such as photographers, videographers and florists, which will save you hours of investigation and legwork.
Wedding consultants can provide facilities and service providers to match your budget. They can also save you stress by ensuring that what you are planning is correct and that the service providers you hire are reliable and professional. Most service providers recommended by wedding consultants will go out of their way to do an excellent job for you so that the wedding consultant will continue to recommend their services.
Options: You can have a wedding consultant help you do as much or as little as you think necessary. A consultant can help you plan the whole event from the beginning to the end, helping you formulate a budget and select your ceremony and reception sites, flowers, wedding gown, invitations, and service providers; or s/he can help you at the end by coordinating the rehearsal and the wedding day. Remember, you want to feel like a guest at your own wedding. You and your family should not have to worry about any details on that special day. This is the wedding consultant's job!
Things To Consider: Strongly consider engaging the services of a wedding consultant. Contrary to what many people believe, a wedding consultant is part of your wedding budget, not an extra expense! A good wedding consultant should be able to save you at least the amount of his/her fee by suggesting less expensive alternatives that still enhance your wedding. In addition, many consultants obtain discounts from the service providers they work with. If this is not enough, they are more than worth their fee by serving as an intermediary between you and your parents and/or service providers.
This comprehensive Budget Analysis has been designed to provide you with all the expenses that can be incurred in any size wedding, including such hidden costs as taxes, gratuities and other "items" that can easily add up to thousands of dollars in a wedding. After you have completed this budget, you will have a much better idea of what your wedding will cost. You can then prioritize and allocate your expenses accordingly.
This budget is divided into fifteen categories: Ceremony, Wedding Attire, Photography, Videography, Stationery, Reception, Music, Bakery, Flowers, Decorations, Transportation, Rental Items, Gifts, Parties, and Miscellaneous.
At the beginning of each category is the percentage of your total wedding budget that is typically spent in that category, based on national averages. Multiply your intended wedding budget by this percentage and write that amount in the "typical" space provided.
To determine the total cost of your wedding, estimate the amount of money you will spend on each item in the budget analysis and write that amount in the "Budget" column after each item. Next to each expense item is the page number where you can find detailed information about that item. Items printed in italics are traditionally paid for by the groom or his family.
Add all the "Budget" amounts within each category and write the total amount in the "Budget Subtotal" space at the end of each category. Then add all the "Subtotal" figures to come up with your final wedding budget. The "Actual" column is for you to input your actual expenses as you purchase items or hire your service providers. Writing down the actual expenses will help you stay within your budget.
For example, if your total wedding budget is $10,000, write this amount. To figure your typical ceremony expenses, multiply $10,000 x .05 (5%) = $500.00. Write this amount on the "Typical" line in the "Ceremony" category to serve as a guide for all your ceremony expenses.
If you find, after adding up all your "Budget Subtotals," that the total amount is more than what you had in mind to spend, simply decide which items are more important to you and adjust your expenses accordingly.
Begin creating your guest list as soon as possible. Ask your parents and the groom's parents for a list of the people they would like to invite. You and your fiancé should make your own list. Make certain that all names are spelled correctly and that all addresses are current. Determine if you wish to include children; if so, add their names to your list. All children over the age of 16 should receive their own invitation.
Options include churches, cathedrals, chapels, temples, synagogues, private homes, gardens, hotels, clubs, halls, parks, museums, yachts, wineries, beaches, and hot air balloons.
Your selection of a ceremony site will be influenced by the formality of your wedding, the season of the year, the number of guests expected and your religious affiliation. Make sure you ask about restrictions or guidelines regarding photography, videography, music, decorations, candles, and rice or rose petal-tossing. Consider issues such as proximity of the ceremony site to the reception site, parking availability, handicapped accessibility, and time constraints.
Options for your officiant include a Priest, Clergyman, Minister, Pastor, Chaplain, Rabbi, Judge, or Justice of the Peace. Discuss with your officiant the readings you would like incorporated into your ceremony. Some popular readings are:
· Beatitudes found at Matthew 5: 3-12
· Corinthians 13:1-13
· Ecclesiastes 3:1-9
· Ephesians 3:14-19; 5:1-2
· Genesis 1:26-28
· Genesis 2:4-9, 15-24
· Hosea 2:19-21
· Isaiah 61:10I
· John 4:7-16
· John 15:9-12, 17:22-24
· Mark 10:6-9
· Proverbs 31:10-31
· Romans 12:1-2, 9-18
· Ruth 1:16-17
The reception is a party where all your guests come together to celebrate your new life as a married couple. It should reflect and complement the formality of your ceremony. The selection of a reception site will depend on its availability, price, proximity to the ceremony site, and the number of people it will accommodate.
There are two basic types of reception sites. The first type charges a per person fee which includes the facility, food, tables, silverware, china, and so forth. Examples: hotels, restaurants and catered yachts. The second type charges a room rental fee and you are responsible for providing the food, beverages, linens, and possibly tables and chairs. Examples: clubs, halls, parks, museums, and private homes.
Options: Private homes, gardens, hotels, clubs, restaurants, halls, parks, museums, yachts, and wineries are some of the more popular choices for receptions.
Things To Consider: When comparing the cost of different locations, consider the rental fee, food, beverages, parking, gratuity, set-up charges and the cost of rental equipment needed such as tables, chairs, canopies, and so forth. If you are planning an outdoor reception, be sure to have a backup site in case of rain.
Bridal gowns come in a wide variety of styles, materials, colors, lengths and prices. You should order your gown at least four to six months before your wedding if your gown has to be ordered and then fitted.
Options: Different gown styles can help create a shorter, taller, heavier, or thinner look. Here are some tips:
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A short, heavy figure: |
To look taller and slimmer, avoid knit fabrics. Use the princess or A-line style. Chiffon is the best fabric choice because it produces a floating effect and camouflages weight. |
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A short, thin figure: |
A shirtwaist or natural waist style with bouffant skirt will produce a taller, more rounded figure. Chiffon, velvet, lace and Schiffli net are probably the best fabric choices. |
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A tall, heavy figure: |
Princess or A-line are the best styles for slimming the figure; satin, chiffon and lace fabrics are recommended. |
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A tall, thin figure: |
Tiers or flounces will help reduce the impression of height. A shirtwaist or natural waist style with a full skirt are ideal choices. Satin and lace are the best fabrics. |
The guidelines below will help you select the most appropriate gown for your wedding:
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Informal wedding: |
Street-length gown or suit |
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Semi-formal wedding: |
Floor-length gown |
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Formal daytime wedding: |
Floor-length gown |
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Formal evening wedding: |
Same as formal daytime except longer veil |
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Very formal wedding: |
Floor-length gown |
Things To Consider: In selecting your bridal gown, keep in mind the time of year and formality of your wedding. It is a good idea to look at bridal magazines to compare the various styles and colors. If you see a gown you like, call boutiques in your area to see if they carry that line. Always try on the gown before ordering it.
When ordering a gown, make sure you order the correct size. If you are between sizes, order the larger one. You can always have your gown tailored down to fit, but it is not always possible to have it enlarged or to lose enough weight to fit into it! Don't forget to ask when your gown will arrive, and be sure to get this in writing. The gown should arrive at least six weeks before the wedding so you can have it tailored and select the appropriate accessories to complement it.
The engagement photograph is sent to your local newspapers, along with information announcing your engagement to the public. This announcement is usually made by the bride's parents or her immediate family. The photograph (usually in black and white) was traditionally of the bride alone, but today is usually of the engaged couple.
Send the information to the newspapers, along with a photograph, right after your engagement or at least 4 to 6 weeks before the wedding. The photograph is usually the head and shoulders of the engaged couple. The photograph should be wallet-sized or larger, black and white, and glossy. Call your local newspapers to ask about their requirements. Most papers will not take orders over the phone, so you will need to mail the information or deliver it personally.
BRIDESMAIDS' LUNCHEON: The bridesmaids' luncheon is given by the bride for her bridesmaids. It is not a shower; rather, it is simply a time for good friends to get together formally before the bride changes her status from single to married. You can give your bridesmaids their gifts at this gathering. Otherwise, plan to give them their gifts at the rehearsal dinner.
REHEARSAL DINNER: It is customary that the groom's parents host a dinner party following the rehearsal, the evening before the wedding. The dinner usually includes the bridal party, their spouses or guests, both sets of parents, close family members, the officiant, and the wedding consultant and/or coordinator. The rehearsal dinner party can be held just about anywhere, from a restaurant, hotel, or private hall to the groom's parents' home. Close relatives and out-of- town guests may be included if budget permits.
BACHELOR PARTY: The bachelor party is a male-only affair typically organized by your best man. He is responsible for selecting the date and reserving the place and entertainment as well as inviting your male friends and family. Your best man should also assign responsibilities to the ushers, as they should help with the organization of this party.
You often hear wild stories about bachelor parties being nights full of loose women, alcohol, and great fun. However, these stories are actually quite rare. Most of the time, they are all lies or a big exaggeration of what really happened. It is not uncommon for the guys invited to the bachelor party to create these wild stories and make a vow of never telling the truth about how boring the party really was! Whatever you do, make this party a memorable one. Make sure you do something different and enjoy it!
In the past, a typical bachelor party would start with the young bachelor and his friends getting together for dinner and drinking a fair amount of beer. After eating and drinking to their heart's content, they would then go bar-hopping or get together at someone's house to play games or watch X-rated movies. Going to nude dancing locations was also popular for young bachelors. So was hiring a call girl or stripper. As the bachelor age group becomes older (average bachelor age today is 25), this tradition has changed a bit. Now a bachelor party can be as simple as a group of friends getting together for dinner and drinks.
Beware: Your best man should not plan your bachelor party for the night before the wedding, since chances are that you will consume a large amount of alcohol and stay up late. You don't want to have a hangover or be exhausted during your wedding. It is much more appropriate to have the bachelor party two or three nights before the wedding. Tell your best man that you will be busy the night before the wedding, just in case he is planning to surprise you.
Your best man should designate a driver for you and for those who will be drinking alcohol. You don't want to get into an accident days before the wedding or spend your wedding day in jail for drunk driving. Remember, you and your best man are responsible for the well-being of everybody invited to the party.
One word of advice: even though the bachelor party is your last night out as a single man, it does not give you the license to cheat on your fiancé or do something that would upset her. This would be the worst way to begin your married life.
Things To Consider: Make sure you hire a photographer who specializes in weddings. Your photographer should be experienced in wedding procedures and familiar with your ceremony and reception sites. This will allow him/her to anticipate your next move and be in the proper place at the right time to capture all the special moments. Personal rapport is extremely important. The photographer may be an expert, but if you don't feel comfortable or at ease with him or her, your photography will reflect this. Comfort and compatibility with your photographer can make your wedding day and your photographs!
Look at his/her work. See if the photographer captured the excitement and emotion of the bridal couple. Also, remember that the wedding album should unfold like a story book -- the story of your wedding. Be sure to discuss with your photographer the photos you want so that there is no misunderstanding. A good wedding photographer should have a list of suggested poses to choose from.
Look at albums ready to be delivered, or proofs of weddings recently photographed. Look at the photographer's preferred style. Some photographers are known for formal poses, while others specialize in more candid, creative shots. Some can do both.
When asking for references, be sure to ask for recent weddings the photographer has performed. This will give you a good idea of his/her current work.
When comparing prices, consider the number, size and finish of the photographs and the type of album the photographer will use. Ask how many proofs you will get to choose your photos from. Some photographers do not work with proofs. Rather, they simply supply you with a finished album after the wedding.
MAID OF HONOR
ü Helps bride select attire and address invitations.
ü Plans bridal shower for bride.
ü Arrives at dressing site 2 hours before ceremony to assist bride in dressing.
ü Arrives dressed at ceremony site 1 hour before the wedding for photographs.
ü Arranges the bride's veil and train before the processional and recessional.
ü Holds bride's bouquet and groom's ring, if no ring bearer, during the ceremony.
ü Witnesses the signing of the marriage license.
ü Keeps bride on schedule.
ü Dances with best man during the bridal party dance.
ü Helps bride change into her going away clothes.
ü Mails wedding announcements after the wedding.
ü Returns bridal slip, if rented.
BEST MAN
ü Responsible for organizing ushers' activities.
ü Organizes bachelor party for groom.
ü Drives groom to ceremony site and sees that he is properly dressed before the wedding.
ü Arrives dressed at ceremony site 1 hour before the wedding for photographs.
ü Brings marriage license to wedding.
ü Pays the clergyman, musicians, photographer, and any other service providers the day of the wedding.
ü Holds the bride's ring for the groom, if no ring bearer, until needed by officiant.
ü Witnesses the signing of the marriage license.
ü Drives newlyweds to reception if no hired driver.
ü Offers first toast at reception, usually before dinner.
ü Keeps groom on schedule.
ü Dances with maid of honor during the bridal party dance.
ü May drive couple to airport or honeymoon suite.
ü Oversees return of tuxedo rentals for groom and ushers, on time and in good condition.
BRIDESMAIDS
ü Assist maid/matron of honor in planning bridal shower.
ü Assist bride with errands and addressing invitations.
ü Participate in all pre-wedding parties.
ü Arrive at dressing site 2 hours before ceremony.
ü Arrive dressed at ceremony site 1 hour before the wedding for photographs.
ü Walk behind ushers in order of height during the processional, either in pairs or in single file.
ü Sit next to ushers at the head table.
ü Dance with ushers and other important guests.
ü Encourage single women to participate in the bouquet-tossing ceremony.
USHERS
ü Help best man with bachelor party.
ü Arrive dressed at ceremony site 1 hour before the wedding for photographs.
ü Distribute wedding programs and maps to the reception as guests arrive.
ü Seat guests at the ceremony.
ü Two ushers may roll carpet down the aisle after both mothers are seated.
ü If pew ribbons are used, two ushers may loosen them one row at a time after the ceremony.
ü Direct guests to the reception site.
ü Dance with bridesmaids and other important guests.
FLOWER GIRL
ü Usually between the ages of four and eight.
ü Attends rehearsal to practice but is not required to attend pre-wedding parties.
ü Arrives dressed at ceremony site 45 minutes before the wedding for photos.
ü Carries a basket filled with loose rose petals to strew along bride's path during processional, if allowed by ceremony site.
ü If very young, may sit with her parents during ceremony.
RING BEARER
ü Usually between the ages of four and eight.
ü Attends rehearsal to practice but is not required to attend pre-wedding parties.
ü Arrives at ceremony site 45 minutes before the wedding for photographs.
ü Carries a white pillow with rings attached.
ü If younger than 7 years, carries artificial rings.
ü If very young, may sit with his parents during ceremony.
ü After ceremony, carries ring pillow upside down so artificial rings do not show.
Six to nine months
If your reception is going to be in a hotel, restaurant or other facility that provides food, you will need to select a meal to serve your guests. Most of these facilities will have a predetermined menu from which to select your meal. If your reception is going to be in a facility that does not provide food, you will need to hire an outside caterer. The caterer will be responsible for preparing, cooking, decorating and serving the food.
Food can be served either buffet style or as a sit-down meal. It should be chosen according to the time of day, year, and formality of the wedding. Although there are many main dishes to choose from, chicken and beef are the most popular selections for a large event. Ask your facility manager or caterer for their specialty. If you have a special type of food you would like to serve at your reception, select a facility or caterer who specializes in preparing it.
When hiring a caterer, check to see if the location for your reception provides refrigeration and cooking equipment. If not, make sure your caterer is fully self supported with portable refrigeration and heating equipment. A caterer will prepare much of the food in his/her own kitchen and should provide an adequate staff of cooks, servers, and bartenders. Ask for references and look at photos from previous parties so you know how the food will be presented.
Ceremony music is the music played during the ceremony; i.e., prelude, processional, ceremony, recessional, and postlude. Prelude music is played 15 to 30 minutes before the ceremony begins and while guests are being seated. Processional music is played as the wedding party enters the ceremony site. Ceremony music is played during the ceremony. Recessional music is played as the wedding party leaves the ceremony site. Postlude music is played while guests leave the ceremony site.
The most traditional musical instrument for wedding ceremonies is the organ. But guitars, pianos, flutes, harps and violins are also popular today.
Popular selections for a Christian wedding:
v Trumpet Voluntary by Purcell
v The Bridal Chorus by Wagner
v Wedding March by Mendelssohn
v Postlude in G Major by Handel
v Canon in D Major by Pachelbel
v Adagio in A Minor by Bach
Popular selections for a Jewish wedding:
v Erev Shel Shoshanim
v Erev Ba
v Hana' Ava Babanot
Music may or may not be included as part of the ceremony site fee. Be sure to check with your ceremony site about restrictions pertaining to music and the availability of musical instruments for your use. Discuss the selection of ceremony music with your officiant and musicians. Make sure the musicians know how to play the selections you request.
When selecting ceremony music, keep in mind the formality of your wedding, your religious affiliation, and the length of the ceremony. Also consider the location and time of day. If the ceremony is outside where there may be other noises such as traffic, wind, or people's voices, or if a large number of guests will be attending your ceremony, consider having the music, your officiant, and your vows amplified. Make sure there are electrical outlets close to where the instruments will be set up.
Music is a major part of your reception, and should be planned carefully. Music helps create the atmosphere of your wedding. Special songs will make your reception unique. When you select music for your reception, keep in mind the age and musical preference of your guests, your budget, and any restrictions that the reception site may have.
If you want your musician to act as a master of ceremonies, make sure s/he has a complete timeline for your reception so s/he knows when to announce the various events such as the toasts, first dance, and cutting of the cake.
A professional DJ can play any type of music and may even offer a light show. Make sure you give him/her a list of the songs you want played at your reception and a timeline for playing each one. Make sure there are electrical outlets at the reception site close to where the musicians will be performing.
Next to your photo album, videography is the best way to preserve your wedding memories. Unlike photographs, videography captures the mood of the wedding day in motion and sound. You have the option of selecting one, two, or three cameras. The more cameras used, the more action captured and the more expensive.
Look at previous weddings the videographer has videotaped. Notice the color and brightness of the screen, as well as the quality of the sound. Notice any special effects such as titles, dissolve, and multiple screens.
Make sure you hire someone who specializes in weddings. Just like your photographer, your videographer should be experienced in wedding procedures and, ideally, should be familiar with the layout of your ceremony and reception sites. This will allow him/her to anticipate your next move and be in the proper place at the right time to capture all the special moments.
Remember to ask your videographer to interview your wedding party, close friends and family members, asking them to make a wish or toast to both of you as a married couple, or to tell any "wild" stories they may want to share for the record. This personalizes your video and is a wonderful memento. Consider both personality and professionalism when hiring your videographer.
Find out what is included in each package you are considering: hours of coverage, titling, in-camera editing or post-editing. If you will be getting married in a church, find out the church's policies regarding videography. Some churches do not allow a videographer to be close to the ceremony.
BRIDE'S BOUQUET: The bridal bouquet is one of the most important elements of the bride's attire and deserves special attention. Start by selecting the color and shape of the bouquet. The bridal bouquet should be carried low enough so that all the intricate details of your gown are visible.
Options: There are many colors, scents, sizes, shapes and styles of bouquets to choose from. Popular styles are the cascade, cluster, contemporary and hand-tied garden bouquets. The traditional bridal bouquet is made of white flowers. Stephanotis, gardenias, white roses, orchids and lilies of the valley are popular choices for an all-white bouquet.
If you prefer a colorful bouquet, you may want to consider using roses, tulips, stock, peonies, freesia, and gerbera, which come in a wide variety of colors. Using scented flowers in your bouquet will evoke memories of your wedding day whenever you smell them in the future. Popular fragrant flowers for bouquets are gardenias, freesia, stephanotis, bouvardia, and narcissus. Select flowers that are in season to assure availability.
Things To Consider: Your flowers should complement the season, your gown, your color scheme, your attendants' attire, and the style and formality of your wedding. If you have a favorite flower, build your bouquet around it and include it in all your arrangements. Some flowers carry centuries of symbolism. Consider stephanotis -- tradition regards it as the bridal good-luck flower! Pimpernel signifies change; white flowers radiate innocence; forget-me-nots indicate true love; and ivy stands for friendship, fidelity, and matrimony -- the three essentials for a happy marriage.
No flower, however, has as much symbolism for brides as the orange blossom, having at least 700 years of nuptial history. Its unusual ability to simultaneously bear flowers and produce fruit symbolizes the fusion of beauty, personality, and fertility.
Whatever flowers you select, final arrangements should be made well in advance of your wedding date to insure availability. Confirm your final order and delivery time a few days before the wedding. Have the flowers delivered before the photographer arrives so that you can include them in your pre-ceremony photos.
In determining the size of your bouquet, consider your gown and your overall stature. Carry a smaller bouquet if you're petite or if your gown is fairly ornate. A long, cascading bouquet complements a fairly simple gown or a tall or larger bride. Arm bouquets look best when resting naturally in the crook of your arm.
For a natural, fresh-picked look, have your florist put together a cluster of flowers tied together with a ribbon. For a Victorian appeal, carry a nosegay or a basket filled with flowers. Or carry a Bible or other family heirloom decorated with just a few flowers. For a contemporary look, you may want to consider carrying an arrangement of calla lilies or other long-stemmed flower over your arm. For a dramatic statement, carry a single stem of your favorite flower!
Beware: If your bouquet includes delicate flowers that will not withstand hours of heat or a lack of water, make sure your florist uses a bouquet holder to keep them fresh. If you want to carry fresh-cut stems without a bouquet holder, make sure the flowers you select are hardy enough to go without water for the duration of your ceremony and reception.
The cost of some flowers may be significantly higher during their off-season. So try to select flowers which are in bloom and plentiful at the time of your wedding. Avoid exotic, out-of-season flowers. Allow your florist to emphasize your colors using seasonal flowers to achieve your total look. If you have a favorite flower that is costly or out of season, consider using silk for that one flower.
TOSSING BOUQUET: If you want to preserve your bridal bouquet, consider having your florist make a smaller, less expensive bouquet specifically for tossing. This will be the bouquet you toss to your single, female friends toward the end of the reception. Tradition has it that the woman who catches the bouquet is the next to be married. Have your florist include a few sprigs of fresh ivy in the tossing bouquet to symbolize friendship and fidelity.
MAID OF HONOR'S BOUQUET: The maid of honor's bouquet can be somewhat larger or of a different color than the rest of the bridesmaids' bouquets. This will help to set her apart from the others.
BRIDESMAIDS' BOUQUETS: The bridesmaids' bouquets should complement the bridal bouquet but are generally smaller in size. The size and color should coordinate with the bridesmaids' dresses and the overall style of the wedding. Bridesmaids' bouquets are usually identical.
Options: To personalize your bridesmaids' bouquets, insert a different flower in each of their bouquets to make a statement. For example, if one of your bridesmaids has been sad, give her a lily of the valley to symbolize the return of happiness. To tell a friend that you admire her, insert yellow jasmine. A pansy will let your friend know that you are thinking of her.
Things To Consider: Choose a bouquet style (cascade, cluster, contemporary, hand-tied) that compliments the formality of your wedding and the height of your attendants. If your bridesmaids will be wearing floral print dresses, select flowers that complement the floral print.
MAID OF HONOR / BRIDESMAIDS' HAIRPIECE: For a garden-look, have your maid of honor and bridesmaids wear garlands of flowers in their hair. If so, provide your maid of honor with a slightly different color or variety of flower to set her apart from the others.
Things To Consider: Flowers used for the hairpiece must be a sturdy and long-lived variety.
FLOWER GIRL'S HAIRPIECE: Flower girls often wear a wreath of flowers as a hairpiece.
Things To Consider: If the flowers used for the hairpiece are not a sturdy and long-lived variety, a ribbon, bow, or hat might be a safer choice.
BRIDE'S GOING AWAY CORSAGE: You may want to consider wearing a corsage on your going-away outfit. This makes for pretty photos as you and your new husband leave the reception for your honeymoon. Have your florist create a corsage which echoes the beauty of your bouquet.
Beware: Put a protective shield under lilies when using them as a corsage, as their anthers will easily stain fabric. Be careful when using Alstroemeria as a corsage, as its sap can be harmful if it enters the human bloodstream.
OTHER FAMILY MEMBERS' CORSAGES: The groom is responsible for providing flowers for his mother, the bride's mother, and the grandmothers. The officiant, if female, may also be given a corsage to reflect her important role in the ceremony. The corsages don't have to be identical, but they should be coordinated with the color of their dresses.
Options: The groom may order flowers that can be pinned to a pocketbook or worn around a wrist. He should ask which style the women prefer, and if a particular color is needed to coordinate with their dresses. Gardenias, camellias, white orchids, or cymbidium orchids are excellent choices for corsages, as they go well with any outfit.
Things To Consider: The groom may also want to consider ordering corsages for other close family members, such as sisters and aunts. This will add a little to your floral expenses, but will make these female family members feel more included in your wedding and will let guests know that they are related to the bride and groom. Many women do not like to wear corsages, so the groom should check with the people involved before ordering the flowers.
Beware: Put a protective shield under lilies when using them as corsages, as their anthers will easily stain fabric. Be careful when using Alstroemeria as corsages, as its sap can be harmful if it enters the human bloodstream.
GROOM'S BOUTONNIERE: The groom wears his boutonniere on the left lapel, nearest to his heart.
Options: Boutonnieres are generally a single blossom such as a rosebud, stephanotis, freesia or a miniature carnation. If a rosebud is used for the wedding party, have the groom wear two rosebuds, or add a sprig of baby's breath to differentiate him from the groomsmen.
Things To Consider: Consider using a small cluster of flowers instead of a single bloom for the groom's boutonniere.
Beware: Be careful when using Alstroemeria as a boutonniere, as its sap can be harmful if it enters the human bloodstream.
USHERS AND OTHER FAMILY MEMBERS' BOUTONNIERES: The groom gives each man in his wedding party a boutonniere to wear on his left lapel. The officiant, if male, may also be given a boutonniere to reflect his important role in the ceremony. The ring bearer may or may not wear a boutonniere, depending on his outfit. A boutonniere is more appropriate on a tuxedo than on knickers and knee socks.
Options: Generally, a single blossom such as a rosebud, freesia, or miniature carnation is used as a boutonniere.
Things To Consider: The groom should also consider ordering boutonnieres for other close family members such as fathers, grandfathers, and brothers. This will add a little to your floral expenses, but will make these male family members feel more included in your wedding and will let guests know that they are related to the bride and groom.
Beware: Be careful when using Alstroemeria as boutonnieres, as its sap can be harmful if it enters the human bloodstream.
MAIN ALTAR: The purpose of flowers at the main altar is to direct the guests' visual attention toward the front of the church or synagogue and to the bridal couple. Therefore, they must be seen by guests seated in the back. The flowers for the ceremony site can be as elaborate or as simple as you wish. Your officiant's advice, or that of the altar guild or florist, can be most helpful in choosing flowers for the altar and chancel.
Options: If your ceremony is outside, decorate the arch, gazebo, or other structure serving as the altar with flowers or greenery. In a Jewish ceremony, vows are said under a Chuppah, which is placed at the altar and covered with greens and fresh flowers.
Things To Consider: In choosing floral accents, consider the decor of your ceremony site. Some churches and synagogues are ornate enough and don't need extra flowers. Too many arrangements would get lost in the architectural splendor. Select a few dramatic showpieces that will complement the existing decor. Be sure to ask if there are any restrictions on flowers at the church or synagogue. Remember, decorations should be determined by the size and style of the building, the formality of the wedding, the preferences of the bride, the cost, and the regulations of the particular site.
ALTAR CANDELABRA: In a candlelight ceremony, the candelabra may be decorated with flowers or greens for a dramatic effect.
Options: Ivy may be twined around the candelabra, or flowers may be strung to them.
AISLE PEWS: Flowers, candles or ribbons are often used to mark the aisle pews and add color.
Options: A cluster of flowers, a cascade of greens, or a cascade of flowers and ribbons are all popular choices. Candles with adorning greenery add an elegant touch.
Things To Consider: Use hardy flowers that can tolerate being handled as pew ornaments. Gardenias and camellias, for example, are too sensitive to last long.
Beware: Avoid using Allium in your aisle pew decorations as they have an odor of onions.
RECEPTION SITE: Flowers add beauty, fragrance, and color to your reception. Flowers for the reception, like everything else, should fit your style and color scheme. Flowers can help transform a stark reception hall into a warm, inviting and colorful room.
Things To Consider: Consider renting indoor plants or small trees to give your reception a garden-like atmosphere. Decorate them with twinkle lights to achieve a magical effect.
HEAD TABLE: The head table is where the wedding party will sit during the reception. This important table should be decorated with a larger or more dramatic centerpiece than the guest tables.
Things To Consider: Consider using a different color or style of arrangement to set the head table apart from the other tables.
Beware: Avoid using highly fragrant flowers, such as narcissus, on tables where food is being served or eaten, as their fragrance may conflict with other aromas.
GUEST TABLES: At a reception where guests are seated, a small flower arrangement may be placed on each table.
Things To Consider: The arrangements should complement the table linens and the size of the table, and should be kept low enough so as not to hinder conversation among guests seated across from each other.
Beware: Avoid using highly fragrant flowers, like Narcissus, on tables where food is being served or eaten, as their fragrance may conflict with other aromas.
BUFFET TABLE: If buffet tables are used, have some type of floral arrangement on the tables to add color and beauty to your display of food.
Options: Whole fruits and bunches of berries offer a variety of design possibilities. Figs add a festive touch. Pineapples are a sign of hospitality. Vegetables offer an endless array of options to decorate with. Herbs are yet another option in decorating. A mixture of rosemary and mint combined with scented geraniums makes a very unique table decoration.
Things To Consider: Depending on the size of the table, place one or two arrangements at each side.
Beware: Avoid placing certain flowers, such as carnations, snapdragons, or the star of Bethlehem, next to buffet displays of fruits or vegetables, as they are extremely sensitive to the gasses emitted by these foods.
PUNCH TABLE: Put an assortment of greens or a small arrangement of flowers at the punch table. See "Buffet Table."
CAKE TABLE: The wedding cake is often the central location at the reception. Decorate the cake table with flowers.
CAKE: Flowers are a beautiful addition to a wedding cake and are commonly seen spilling out between the cake tiers.
Things To Consider: Use only nonpoisonous flowers, and have your florist design the floral decorations for your cake. A florist will be able to blend the cake decorations into your overall floral theme.
CAKE KNIFE: Decorate your cake knife with a white satin ribbon and/or flowers.
Things To Consider: Consider engraving the cake knife with your names and wedding date.
TOASTING GLASSES: Tie small flowers with white ribbons on the stems of your champagne glasses. These wedding accessories deserve a special floral touch since they will most likely be included in your special photographs.
Things To Consider: Consider engraving your toasting glasses with your names and wedding date.
FLORAL DELIVERY & SET-UP: Most florists charge a fee to deliver flowers to the ceremony and reception sites and to arrange them on site.
Things To Consider: Make sure your florist knows where your sites are and what time to arrive for set-up
Four to six months
BRIDE'S GIFT: The bride's gift is traditionally given by the groom to the bride. It is typically a personal gift such as a piece of jewelry.
Options: A string of pearls, a watch, pearl earrings, or a gold chain with a heart-shaped charm holding photos of the two of you.
GROOM'S GIFT: The groom's gift is traditionally given by the bride to the groom.
Options: A nice watch, an elegant pen set, or a dramatic photo of the bride framed in silver or crystal.
BRIDAL SLIP RENTAL: The bridal slip is an undergarment which gives the bridal gown its proper shape.
Things To Consider: Be sure to wear the same slip you'll be wearing on your wedding day during your fittings. Many bridal salons rent slips. Schedule an appointment to pick up your slip one week before the wedding; otherwise, you run the risk of not having one available on your wedding day. If rented, the slip will have to be returned shortly after the wedding. Arrange for someone to do this for you within the allotted time.
CEREMONY ACCESSORIES: Ceremony rental accessories are additional items needed for the ceremony but not included in the ceremony site fee.
Options: Ceremony rental accessories may include the following items:
o Aisle Runner: A thin rug made of plastic, paper or cloth extending the length of the aisle. It is rolled out after the mothers are seated, just prior to the processional. Plastic or paper doesn't work well on grass; but if you must use one of these types of runners, make sure the grass is clipped short.
o Kneeling Cushion: A small cushion or pillow placed in front of the altar where the bride and groom kneel for their wedding blessing.
o Arch (Christian): A white lattice or brass arch where the bride and groom exchange their vows, often decorated with flowers and greenery.
o Chuppah (Jewish): A canopy under which a Jewish ceremony is performed, symbolizing cohabitation and consummation.
You may also need to consider renting audio equipment, aisle stanchions, candelabra, candles, candlelighters, chairs, heaters, a gift table, a guest book stand, and a canopy.
Things To Consider: If you plan to rent any accessories for your ceremony, reserve the items you need well in advance. Find out the company's payment, reservation and cancellation policies.
Some companies allow you to reserve emergency items such as heaters or canopies without having to pay for them unless needed, in which case you would need to call the rental company a day or two in advance to request the items.
TENT / CANOPY: A large tent or canopy may be required for receptions held outdoors to protect you and your guests from the sun or rain. Usually rented through party rental suppliers, tents and canopies can be expensive due to the labor involved in delivery and set-up.
Options: Tents and canopies come in different sizes and colors. Depending on the shape of your reception area, you may need to rent several smaller canopies rather than one large one. Contact several party rental suppliers to discuss the options.
Things To Consider: Consider this cost when making a decision between an outdoor and an indoor reception. In cooler weather, heaters may also be necessary.
DANCE FLOOR: A dance floor will be provided by most hotels and clubs. However, if your reception site does not have a dance floor, you may need to rent one through your caterer or a party rental supplier.
Things To Consider: When comparing prices of dance floors, include the delivery and set-up fees.
TABLES / CHAIRS: You will have to provide tables and chairs for your guests if your reception site or caterer doesn't provide them as part of their package. For a full meal, you will have to provide tables and seating for all guests. For a cocktail reception, you only need to provide tables and chairs for approximately 30 to 50 percent of your guests. Ask your caterer or reception site manager for advice.
Options: There are various types of tables and chairs to choose from. The most common chairs for wedding receptions are white wooden or plastic chairs. The most common tables for receptions are round tables that seat 8 guests. The most common head table arrangement is several rectangular tables placed end-to-end to seat your entire wedding party on one side, facing your guests. Contact various party rental suppliers to find out what types of chairs and tables they carry as well as their price ranges.
Things To Consider: When comparing prices of renting tables and chairs, include the cost of delivery and set-up.
LINEN / TABLEWARE: You will also need to provide linens and tableware for your reception if your reception site or caterer doesn't provide them as part of their package.
Options: For a sit-down reception where the meal is served by waiters and waitresses, tables are usually set with a cloth (usually white, but may be color coordinated with the wedding), a centerpiece, and complete place settings. At a less formal buffet reception where guests serve themselves, tables are covered with a cloth but place settings are not mandatory. The necessary plates and silverware may be located at the buffet table, next to the food.
Things To Consider: Linens and tableware depend on the formality of your reception. When comparing prices of linens and tableware, include the cost of delivery and set-up.
HEATERS: You may need to rent heaters if your reception will be held outdoors and if the temperature may drop below sixty-five degrees.
Options: There are electric and gas heaters, both of which come in different sizes. Gas heaters are more popular since they do not have unsightly and unsafe electric cords.
LANTERNS: Lanterns are often used at evening receptions.
Options: Many choices are available, from fire lanterns to electric ones.
Things To Consider: Consider the formality of the reception and choose the proper lighting to complement your decorations.
OTHER REN